Electronic Records and Signatures Consent

Electronic Records Consent

Draft version KM-EREC-2026-09-10-DRAFT-1 • Not effective until approved and accepted

1 Your choice and records covered

The authorized signer may choose to receive and sign electronically the service order, subscription and usage authorizations, applicable agreements, trial and renewal notices, invoices, cancellation confirmations and other account records. This choice is separate from marketing consent and consent to contact any resident. It does not authorize a payment amount that has not otherwise been disclosed and accepted.

Before agreeing, review the documents and confirm that you can open and retain them in the form provided. You may save or print them. Electronic acceptance must be affirmative; boxes must not be preselected. Your typed name and completed acceptance action express your intent to sign for the identified business.

2 Access requirements

You need an internet-connected device, a supported current browser capable of a secure connection, access to the verified account email, and the ability to read, save or print HTML/text and any PDF used for records. A PDF reader is needed when a record is supplied as PDF. Test the offered viewing and download function before accepting. Contact support if a format is inaccessible.

Key Managing will provide access to a copy of the accepted documents and authorization evidence. The saved record identifies the signer, verified account, acceptance time, exact document text and version, and the order fingerprint. The record must remain reproducible; a later website edit does not replace the text previously accepted.

3 Paper copies and withdrawal

Request a paper copy or withdraw electronic delivery consent by contacting info@keymanaging.com with your company and a way to verify your authority. Do not send passwords or payment credentials. The first paper copy of each accepted agreement is available without charge. Any charge for additional copies must be disclosed and accepted before fulfillment.

Withdrawal applies prospectively once reasonably processed and does not invalidate earlier electronic records. It carries no withdrawal fee. Because the service operates online, support will explain which future transactions require a suitable alternative and arrange paper delivery where required. If an alternative is unavailable, you may end future service without a cancellation fee. Previously incurred lawful obligations remain, subject to applicable rights. Withdrawal of electronic delivery is separate from canceling a subscription or revoking a payment authorization; you may expressly request those actions together.

4 Contact and format changes

Keep the account email current through available account controls or verified support. Key Managing will provide notice of a material change in technical requirements that could prevent access and obtain renewed electronic consent where required. The notice will describe the new requirements and available withdrawal options.

5 Affirmative acceptance

The acceptance statement is: “I can access and retain the electronic records in the form provided. I choose electronic delivery and signatures for the records described above, understand the paper-copy and withdrawal procedures, and am authorized to act for the company identified in the service order.”

This draft contains no customer signature or consent. The released signup flow must record the customer’s actual affirmative action and supply their copy. Statutory rights to particular delivery methods and payment disputes are preserved.

Activity and privacy disclosure Key Managing processes account, company and necessary security and transaction records to operate and protect the service. Separately, each signed-in user can choose whether to share a limited history of the system sections they visit for product support and improvement. If they allow it, this optional history contains their verified account email, display name, company, section name and visit time. It is visible only to the Key Managing platform owner. It does not capture screen recordings, keystrokes, document contents, bank details, tenant records or activity on other websites. Signing this agreement does not turn on optional activity tracking or authorize it for other employees. Users can choose Keep off when asked, or use Activity & privacy choices in the workflow website footer and select Turn off & delete my usage history. This immediately stops new optional collection and deletes their optional history from the active database; the latest privacy choice is retained so it can be honored. Global Privacy Control and Do Not Track signals also prevent this optional collection. Reports exclude events older than 90 days; expired events are deleted when an activity or privacy request or owner report next runs. Necessary security, contract, billing and transaction records have their separate purposes and retention requirements. On the public client website, Key Managing keeps daily aggregate counts of main-page loads and advertising-link opens, grouped by publication or campaign. These counts contain no visitor name, account email, IP address, unique visitor identifier or browsing history. Repeat visits may count again; these are traffic estimates, not an exact count of people. Aggregate reporting covers 365 days, with older totals removed on the next counter or report request. Website traffic privacy in that website’s footer provides a pause choice stored in a simple preference cookie; Global Privacy Control and Do Not Track are also honored. Publication links identify the advertisement source, not the person visiting. Questions or privacy requests: info@keymanaging.com. Further details: https://workflow.keymanaging.com/privacy/activity and https://clients.keymanaging.com/privacy/traffic.